--- title: "2026 Mileage Log Template: Excel, CSV & PDF | DriveQuery" description: "Download a free 2026 mileage log template for Excel, CSV or printable PDF. Track date, destination, business purpose, miles and the correct 2026 IRS rate." canonical: "https://drivequery.com/us/mileage-log-template/" language: "en-US" last_modified: "2026-09-07" content_signal: "search=yes, ai-input=yes, ai-train=yes, use=full" ai_priority: "tier-1" primary_intent: "mileage-log-template" commercial_stage: "consideration" query_targets: "mileage log template; company mileage log; business mileage log template; irs mileage log template; free mileage log" --- [Home](https://drivequery.com/us/) / Mileage log template Free 2026 mileage log template # Free 2026 mileage log template - Excel, CSV & PDF Keep a clean business-mileage record with **date, destination, business purpose and miles**. Download a blank Excel, CSV or printable PDF template — no email required. ## Quick answer: What should a mileage log template include? At minimum, keep a repeatable trip record with **date, distance, destination or route context, business purpose and classification**. A template works well when driving volume is low. If the repetitive part is remembering every drive, automatic Tesla trip capture can remove that step while keeping the same reviewable fields. ## Questions this page answers - What columns belong in a business mileage log? - Can I use a free template for tax records? - When does an automatic tracker make more sense than a spreadsheet? [Excel**.XLSX**Automatic 2026 IRS rate by date · no macros**Download Excel →**](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.xlsx) [CSV**.CSV**Blank portable table for 50 trips**Download CSV →**](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.csv) [Printable**.PDF**US Letter worksheet · 15 handwritten trip rows**Download PDF →**](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.pdf) 2026 IRS business mileage rate: **72.5¢/mile Jan 1–Jun 30** and **76¢/mile Jul 1–Dec 31**. Excel applies the rate only to Business rows dated in 2026. No email gateNo Excel macrosBlank filesUS Letter PDF Inside the template ## One row per trip. Enough context to review it later. DriveQuery 2026 Mileage Log **Business miles****0.0** **IRS benchmark****$0.00** | Date | Start | Destination | Business purpose | Category | Miles | IRS rate | Benchmark amount | | --- | --- | --- | --- | --- | --- | --- | --- | | 03/15/2026 | Office | Customer A | Quarterly review | Business | 18.4 | $0.725 | $13.34 | | 08/12/2026 | Office | Project site | Site visit | Business | 42.6 | $0.760 | $32.38 | | 08/13/2026 | Home | Office | — | Commute | 12.1 | — | — | Preview only. Every download starts blank, ready for your own mileage record. Choose your format ## Excel for automation. CSV for portability. PDF for paper. XLSX ### 2026 mileage tracker spreadsheet - 100 trip rows - Business / Commute / Personal dropdown - Automatic 72.5¢ → 76¢ rate by 2026 trip date - Business-mile and IRS benchmark summary - No macros [Download Excel template →](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.xlsx) CSV ### Universal mileage log - 50 blank trip rows - No formulas or proprietary features - Easy to import into spreadsheets or accounting tools - UTF-8 encoded [Download CSV template →](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.csv) PDF ### Printable mileage log - US Letter landscape format - 15 trip rows per printed sheet - Driver, vehicle and period fields - Business-purpose and category columns - 2026 rate reminder on the page [Download printable PDF →](https://drivequery.com/downloads/drivequery-2026-mileage-log-template.pdf) 2026 rate logic ## The Excel sheet handles the 2026 mid-year IRS rate change When **Category** is **Business**, the spreadsheet reads the trip date and applies the correct 2026 IRS rate automatically. Dates outside 2026 are left without an automatic rate rather than carrying the 2026 rate forward. Trip through Jun 30**72.5¢**per business mile → Jul 1 → Trip from Jul 1**76¢**per business mile Commute and Personal rows do not receive an IRS business-rate amount. Keeping those categories visible helps prevent an annual mileage record from silently treating every mile as business. Need a quick calculation?**Use the reimbursement calculator** Add dated trips online, compare an employer rate and download the result as CSV. [Open mileage reimbursement calculator →](https://drivequery.com/us/mileage-reimbursement-calculator/) Recordkeeping ## A template is useful only if the entries are timely and explainable 1 ### Date When the business transportation occurred. 2 ### Destination Where the business travel went. 3 ### Business purpose Why the travel was business-related. 4 ### Miles Business mileage for the trip, plus total mileage context for the year. IRS Publication 463 explains transportation recordkeeping and the value of timely kept records. A spreadsheet or computer record can be an adequate written record when it contains the required information. [IRS Publication 463](https://www.irs.gov/publications/p463). Manual vs automatic ## Use the spreadsheet if you want manual control. Use DriveQuery if you want your Tesla to capture the trip facts. Manual template**You remember the trip** Enter the date, destination, purpose and miles yourself. → DriveQuery**The car captures the facts** Review classification and add the business context that automation should not guess. The template is intentionally free without an email requirement. It should remain useful even if DriveQuery is not the right product for you. FAQ ## Mileage log template questions What should a business mileage log include? A useful business mileage record should keep the date, business destination, business purpose and business miles for each trip, along with total annual mileage and any supporting documentation required for the expense or reimbursement. Does the Excel template handle the 2026 IRS rate change? Yes. For Business rows dated in 2026, the Excel template applies 72.5 cents per mile through June 30 and 76 cents per mile from July 1. Dates outside 2026 are left without an automatic IRS rate. Is the mileage log template free? Yes. The Excel, CSV and printable PDF versions can be downloaded without entering an email address. What is the difference between the Excel, CSV and PDF versions? Excel includes formulas, a Business/Commute/Personal dropdown, a summary and no macros. CSV is a simple portable table for importing into other tools. PDF is a US Letter landscape worksheet with driver, vehicle and period fields for handwritten trips. Does using this template make a mileage deduction or reimbursement automatically valid? No. A template organizes the record but does not determine whether a trip is deductible or reimbursable. Tax treatment depends on the facts, applicable rules and employer policy. Can DriveQuery replace the manual mileage spreadsheet for Tesla drivers? DriveQuery is being built to capture trip facts from the Tesla automatically, then let the driver review classification and business purpose before export. The template remains useful for manual workflows or as a reference format. Requirements ### [Mileage log for taxes](https://drivequery.com/us/mileage-log-for-taxes/) Understand what the IRS record should retain and what automation can capture. Calculator ### [Mileage reimbursement calculator](https://drivequery.com/us/mileage-reimbursement-calculator/) Apply the correct 2026 rate automatically by trip date. Automatic ### [Business mileage tracker for Tesla](https://drivequery.com/us/business-mileage-tracker/) Move from manual entry to vehicle-captured trip facts and review. ## Keep the free template. Automate the repetitive part when you are ready. DriveQuery is being built for Tesla drivers who want a mileage record without rebuilding every trip at month-end. [Join early access](https://drivequery.com/us/mileage-log-template/#early-access) ## Free mileage log available now Use the [free US mileage log](https://drivequery.com/us/mileage-log/) to calculate road miles, classify trips and export PDF or Excel. Business rows use the correct 2026 IRS standard mileage rate by trip date.