--- title: "Mileage Reimbursement Calculator 2026 | DriveQuery" description: "Free 2026 mileage reimbursement calculator. Add trips by date, compare an employer rate, and apply the correct 72.5¢ or 76¢ IRS business rate automatically." canonical: "https://drivequery.com/us/mileage-reimbursement-calculator/" language: "en-US" last_modified: "2026-08-30" content_signal: "search=yes, ai-input=yes, ai-train=yes, use=full" ai_priority: "tier-1" primary_intent: "mileage-reimbursement-calculator" commercial_stage: "decision" query_targets: "calculating mileage reimbursement; mileage reimbursement calculator; mileage reimbursement 2026; business mileage reimbursement calculator" --- [Home](https://drivequery.com/us/) / Mileage reimbursement calculator 2026 mileage reimbursement calculator # Mileage reimbursement calculator for 2026 [Download the free 2026 mileage log template →](https://drivequery.com/us/mileage-log-template/) ## Quick answer: How do you calculate mileage reimbursement? Use **eligible business miles × the reimbursement rate that applies to those miles**. In 2026, do not blindly apply one IRS rate to the whole year because the federal business standard rate changed on July 1. The calculator handles the arithmetic. DriveQuery can supply the reviewed, dated Tesla mileage that feeds the calculation. ## Questions this page answers - How do I calculate a mileage reimbursement? - How should Jan.–Jun. and Jul.–Dec. 2026 miles be separated? - Can I calculate reimbursement from an exported Tesla mileage log? Add your business trips by date. The calculator automatically applies **72.5¢/mile through June 30** and the current **76¢/mile rate from July 1**, then lets you compare your employer's mileage rate. Jan 1 – Jun 30**72.5¢**per business mile Rate changed Jul 1 → Jul 1 – Dec 31 **Current****76¢**per business mile [Calculate reimbursement](https://drivequery.com/us/mileage-reimbursement-calculator/#calculator)[Mileage reimbursement guide](https://drivequery.com/us/mileage-reimbursement/) Free calculator ## Calculate reimbursement trip by trip Enter each business trip once. The date picks the correct 2026 IRS benchmark automatically; destination and purpose stay with the calculation if you export it. 2026 split-rate built in ### Business trips Start with your own trips or load an example. | Date | Miles | Destination | Business purpose | IRS rate | Benchmark | | | --- | --- | --- | --- | --- | --- | --- | IRS benchmark total**$0.00**0.0 business miles Jan–Jun**$0.00**0.0 mi × 72.5¢ Jul–Dec**$0.00**0.0 mi × 76¢ Your employer's rate optional **¢/mi** Employer policy total**Enter a rate**See how it compares with the IRS benchmark The IRS rate is a federal benchmark, not a universal rule requiring every employer to reimburse this exact amount. Employer policy and state requirements can differ. Official 2026 business rates: [IRS standard mileage rates](https://www.irs.gov/tax-professionals/standard-mileage-rates). The revised 76¢ rate applies to qualifying transportation expenses paid or incurred on or after July 1, 2026. This calculator is informational and is not tax or legal advice. Why date matters in 2026 ## In 2026, the trip date changes the answer The business rate changed on July 1, 2026. So the same number of annual business miles can produce a different benchmark total depending on **when those miles were driven**. Mar 15**750 mi × 72.5¢****$543.75** Aug 12**1,100 mi × 76¢****$836.00** Total**1,850 business miles****$1,379.75** Do not lose the source trip**Date + destination + purpose + miles** The calculator can do the arithmetic. Your business record still needs the facts that substantiate why the travel was business-related. [See IRS mileage log requirements →](https://drivequery.com/us/mileage-log-for-taxes/) IRS benchmark vs employer policy ## IRS benchmark and employer reimbursement are not the same thing ### IRS benchmark The optional standard mileage rate can be used for business mileage calculations and mileage allowances that meet applicable substantiation rules. ### Employer policy An employer can have its own reimbursement policy. The calculator's optional employer-rate field lets you compare a flat policy rate with the 2026 IRS benchmark. ### State rules State reimbursement requirements can differ. Do not assume the federal standard mileage rate by itself answers every employer reimbursement question. Recordkeeping ## Keep the trip facts behind the reimbursement total 1**Capture**Date, route and mileage 2**Classify**Business, commute or personal 3**Add purpose**Client, project or business reason 4**Reimburse**Apply policy and retain the record For an accountable plan, the IRS generally requires a business connection, adequate accounting within a reasonable period, and return of any excess reimbursement. Publication 463 describes safe-harbor periods of 60 days to account for expenses and 120 days to return excess amounts. [IRS Publication 463](https://www.irs.gov/publications/p463). FAQ ## Mileage reimbursement calculator questions What is the IRS business mileage rate for 2026? For business use, the IRS standard mileage rate is 72.5 cents per mile for January 1 through June 30, 2026, and 76 cents per mile for July 1 through December 31, 2026. Why does the 2026 mileage reimbursement calculator need the trip date? Because the business standard mileage rate changed on July 1, 2026. A trip dated June 30 uses 72.5 cents per mile while a trip dated July 1 uses 76 cents per mile. Does my employer have to reimburse me at the IRS rate? No. The IRS standard mileage rate is a federal benchmark used for tax and substantiation purposes; it is not a universal federal rule requiring every employer to reimburse exactly that amount. Employer policies and state rules can differ. Can I enter a custom employer mileage rate? Yes. Enter an optional flat employer rate to compare that policy amount with the IRS 2026 benchmark calculated by trip date. What records should I keep for mileage reimbursement? For business transportation, keep a timely record of the date, business destination, business purpose and business mileage, along with the documentation your employer requires. Can I download the calculator results? Yes. Download the current trip rows as a CSV with date, miles, destination, business purpose, IRS rate and calculated benchmark reimbursement. Guide ### [Mileage reimbursement 2026](https://drivequery.com/us/mileage-reimbursement/) Understand the IRS benchmark, accountable plans and employer policy. Record ### [Mileage log for taxes](https://drivequery.com/us/mileage-log-for-taxes/) See what a reviewable business mileage record should retain. Automatic ### [Business mileage tracker for Tesla](https://drivequery.com/us/business-mileage-tracker/) Capture trip facts from the car, then review purpose and classification. ## Doing the reimbursement math manually? DriveQuery is being built to capture Tesla trip facts first, so the mileage record is ready before month-end reimbursement work begins. [Join early access](https://drivequery.com/us/mileage-reimbursement-calculator/#early-access)