Own car or van
For 2026/27, the approved amount is 55p per business mile for the first 10,000 miles in the tax year, then 25p per mile.
Free UK mileage log · no sign-in
Free UK mileage log: road miles, HMRC rates, PDF & Excel
Enter a start and destination. DriveQuery calculates the driving route and miles, shows the route on a map and estimates HMRC mileage allowance for business journeys. When you are done, download a proper PDF or Excel report.
No accountNo journey storagePDF and Excel free
1
Add journey
Choose the addresses. The road route and miles are calculated automatically.
Quick answer · HMRC 2026/27
What should a UK mileage log record?
A useful business mileage log records when and why the journey happened, where it started and ended and the business miles travelled. HMRC says mileage logs sent with an employee tax-relief claim must include the reason for every journey and the start and end postcodes.
Passenger payment
An eligible fellow-employee passenger can add 5p per business mile in a car or van when HMRC conditions are met.
Company car is different
The 55p/25p calculation is for qualifying business use of an employee's own car or van. Company-car fuel or electricity reimbursement uses different rules.
DriveQuery calculates road miles from the addresses you enter, lets you record journey purpose and exports PDF or Excel. The Business/Private choice is a reporting label, not a tax ruling; ordinary commuting is normally private travel.
Journeys in this report
Mileage log
After you add a journey, the previous destination is automatically filled as the start for the next one.
No journeys yet.Add the first journey above. It will appear here in the report.
| Date | Route | Purpose | Type | Miles | Approved amount |
|---|
3
Download the finished report
Report details are optional. They are added only to the file you download and are not saved by DriveQuery.
Report period
Add journeys and the report period is created automatically.
The PDF is designed for sharing or archiving. Excel contains separate Journeys and Summary sheets.
Faster than building your own spreadsheet
Three steps. No account.
The point is to avoid looking up a route on a map and then typing the same distance into Excel.
Enter addresses
Choose the start and destination. DriveQuery finds the addresses and calculates the driving route.
Check the map
See whether the route matches the journey you actually made. Correct the miles if needed.
Download the report
PDF is useful for sharing and archiving. Excel gives you every journey as a row for further work.
HMRC mileage 2026/27
The 10,000-business-mile threshold is calculated as you build the log
From 6 April 2026, the Approved Mileage Allowance Payment rate for an employee using their own car or van is 55p per business mile for the first 10,000 business miles in the tax year and 25p per mile above the threshold. The same car/van rates apply to electric and hybrid cars. DriveQuery only calculates an approved amount for journeys you mark as Business.
Important: marking a journey Business does not by itself make it qualifying business travel. Ordinary commuting to a permanent workplace is normally private travel for HMRC purposes. Open the HMRC mileage calculator →
Frequently asked questions
Free digital mileage log in your browser
Does DriveQuery save my mileage log?
No. The journeys in this tool exist only on the open page. DriveQuery does not create an account or store them for later use. Download PDF or Excel before you close the page.
Does DriveQuery calculate route miles automatically?
Yes. Choose the start and destination addresses. DriveQuery calculates a driving route and mileage and shows it on the map. You can correct the mileage when the actual journey differed.
Can I add the return journey quickly?
Yes. Every added journey has a Return journey button that reverses the start and destination. The previous destination is also pre-filled as the start of the next journey.
How does the 10,000-mile threshold work?
For a car or van in 2026/27, DriveQuery applies 55p to business miles up to 10,000 and 25p above that. If you already have business miles earlier in the tax year, enter them in the optional threshold field so the report starts from the right point.
What do the PDF and Excel reports contain?
The reports contain dates, routes, purposes, journey types, miles and calculated HMRC approved amounts for business journeys. Excel includes a separate Summary sheet.
Coming if there is demand
With a Tesla connection, the mileage log could be created without typing addresses.
DriveQuery is considering a Tesla connection that could bring in the latest 15 days of journeys automatically. The free manual tool works now, without a Tesla connection and without sign-in.